Asif's Blog

Video on Setting up Site Collection Administrators

Aug 30

Asif RehmaniSharePoint Videos No Comments

A site collection is administered by site collection administrators. You pick a primary and secondary site collection administrator when a site collection is first created. You can add more administrators afterwards if you like and this video shows you how to can do that. Keep in mind that site collection administrators can administer any site within the site collection even they have not been explicitly given permissions to a site.

*Applies to SharePoint 2010

Watch the video on Setting up Site Collection Admins that explains this functionality.

This video is available for free until 9/2/2010 then it will be returned to subscribers only area.

Passing out Free Videos DVD at #BPC2010 Best Practices Conference

Aug 23

Asif RehmaniEvents, SharePoint Conferences No Comments

At my two sessions here at the Best Practices Conference in DC, I’ll be passing out free copies of the SharePoint Videos Demo DVD.

My Conference sessions:

• Make the Best use of SharePoint Designer 2010
• Creating SharePoint List Forms – When to use InfoPath 2010 or SharePoint Designer 2010

If you get a chance, come get a copy.

Your help needed for Flood Relief in Pakistan

Aug 20

Asif RehmaniSharePoint Lists No Comments

Here’s a fact that you may not know about: 4 million + people are currently homeless due to the extensive flash flooding in Pakistan and furthermore, things are not getting any better just yet. If you watch the images or videos of what’s happening on the ground there, it is truly a heart wrenching situation. United States has been extremely helpful in the relief effort on the ground so far which I’m sure all of us should be very proud of.

I made a special plea back in the day for Haiti crisis relief as well and I would like to make another one right now. So here’s the deal:

I have made all the videos that focus on SharePoint 2010 Lists functionality free to be viewed from now (8/20/2010) till 8/27/2010:

http://www.sharepoint-videos.com/lists/ (click on any link within this article to watch the video for it).

If you find the information in these videos helpful, then please consider making a donation (more information on this below) to help the flood victims and/or help spread the word to your friends and colleagues about how they can help contribute.

I have done some extensive background checking and chose to make my own contribution to International Rescue Committee: https://www.theirc.org/donate/help-rescue-lives-pakistan

Their administrative costs are the most reasonable and they have been constantly getting great ratings by major charity review organizations. Of course, the choice is yours, but at least that’s my recommendation. Hope you can help and a big Thank You in advance!

Asif

Download the Video Article Package on Introduction to SharePoint 2010

Aug 16

Asif RehmaniSharePoint SharePoint 2010, Videos 2 Comments

We have created and made available for download a video article package on Introduction to SharePoint 2010. This article has a total of 5 videos, each about 10 minutes long. This package is available at no cost to you. So what’s the catch you ask…? Well, the only thing we request is that you help us spread the word about it. So go ahead and feel free to forward this email to others or download the video article package and share it on your intranet or file share.

Here’s the location of the download:
http://www.sharepoint-videos.com/free-video-article/

Videos on configuring Lookup Columns and enforcing column relationships

Aug 06

Asif RehmaniSharePoint SharePoint 2010 No Comments

Watch the following videos to make the best use of Lookup Columns in SharePoint 2010.

Configuring Lookup Columns

Lookup column is a very powerful type of column that can be used in any list or library to get information from another list or library on the site. This functionality can be used to centralize and protect your information (for example list of your Customers) and then do a lookup to it from various lists and libraries. This video goes more in depth to show how you can allow multiple values to be selected or enforce unique values in the lookup column.

Enforce Column Relationship in Lookup Columns

Lookup columns offer the capability to enforce column relationships and referential integrity. Two types of relationship behavior can be set: Restrict Delete or Cascade Delete. Both of these settings and their impacts are demonstrated in this video.

These videos are available for free until 8/10/2010. They will then be returned to the subscribers only area.

Videos on Document Management in SharePoint 2010

Aug 02

Asif RehmaniSharePoint Document Mgmt No Comments

Get started with understanding the document management features available in SharePoint 2010 by watching the free videos listed below.

Note: In addition to these videos, there are others available in our subscribers area.

Creating a Document Library

A document library is used to store any type of a document or an artifact in SharePoint. Once the document is stored in the library, you can take actions on it such as checking it out, versioning it, putting a workflow around it and a whole lot more. This video shows the creation process of a document library and also the additional options you have at the time of creation.

Versioning settings in Document Libraries

Document libraries provide the ability to have documents with both major and minor versions. A major version is usually a document that has been published while a minor version is still in draft state and being worked upon. The draft items can be set to be invisible to readers of the site. You will see in this video how to configure versioning settings and the best methods to utilize them.

Utilize Content Types to define and organize your content

Organizations create multiple types of content. For example, in any business, you have expense reports and status reports that need to be filled out by employees. In other organizations, you might have legal contracts, marketing proposals and more. You can get a handle on all this type of content and organize and manage it throughout your organization, utilizing content types in SharePoint.

These videos are available for free until 8/5/2010. They will then be returned to the subscribers only area.

Video on Content Approval and Publishing with Approval Workflow – SharePoint 2007

Jul 30

Asif RehmaniSharePoint Workflow No Comments

This applies to SharePoint 2007.

Learn how to route a document through the Approval Workflow process. Configure the workflow so that once it is completed successfully, the Content Approval column is automatically marked as Approved.

Watch the video on Content Approval and Publishing with Approval Workflow that explains this functionality.

This video is available for free until Aug 6, 2010.

Video on Chart web part to visualize your data

Jul 29

Asif RehmaniSharePoint Videos No Comments

The Chart web part is shipped with SharePoint Server 2010 – Enterprise. It can be used to visualize your data with a variety of types of charts (bar graphs, pie charts, etc). This video shows how you can use this web part to visualize data in an excel spreadsheet through Excel Services.

Watch the video on Chart Web Part that explains this functionality.

This video is available for free until 7/30/2010.

New Videos on SharePoint Navigation, Datasheet view and Security

Jul 28

Asif RehmaniSharePoint SharePoint Videos No Comments

These videos were posted on July 26, 2010. More videos coming later this week. Check out the list of all new videos on the site.

Working with SharePoint Security Groups

The built in SharePoint security groups are explored in this video – Owners, Members, Visitors and Viewers. It is shown how the user experience changes when you add them to one or more of these groups. Also, some best practice guidance is provided to help you get started with these groups.

Edit List and Library content in Datasheet view

The datasheet view provides an Excel/Access type of spreadsheet view which you can use to modify list or library data. You can use this view to quickly modify items or copy and paste items in the list/library. Also, you can modify this view as you need by resizing or moving around the columns as you would do in Excel/Access.

Modifying the Top Link Bar

The top link bar of a site can be customized to your needs. By default, it shows any subsites that the site has, but you can also customize it to show other SharePoint content or even external content. Watch this video to see a demonstration of all the available options.

Change Links in Quick Launch navigation

The links on the left hand navigation (also referred to as the Quick Launch bar) can be changed in a few different ways. You can link to items internal and external to your site from the Quick Launch bar. This video goes in detail to discuss the different options that you have. Also, the option of seeing your site items in a Tree View control is demonstrated as well.

Video on Creating Document Sets

Jul 26

Asif RehmaniSharePoint Document Mgmt No Comments

A major new capability in SharePoint 2010 is the ability to create Document Sets. A document set is just what it sounds like – a set or package of documents defined as one entity. For example, a loan mortgage application packet could be considered a document set within which you would have individual documents such as personal information, existing properties you own, loan rate declaration etc. Each of these documents could be of any type, but together they make up the document set. This video shows the process of creating a new document set from scratch.

Watch the video on Creating Document Sets that explains this functionality.

This video is available for free until 7/28/2010.